1.安排会面必备第一句：我能和您约个时间见面吗？

经典表达：

May I have an appointment with you?
我能和您约个时间见面吗？

举一反三：

Will you be available this afternoon?

Could we arrange the meeting on Tuesday afternoon?

I wonder if it would be convenient for you to meet us this afternoon?

Could you squeeze me in sometime this morning?

2.安排会面必备第二句：您能给我安排一下和XXX会面的时间吗？

经典表达：
Could you arrange a meeting with your boss?
您能给我安排个时间和您老板见面吗？

举一反三：

Will XXX be available on Monday?

I wonder if XXX could spare me an hour or so tomorrow afternoon?

I would like to make an appointment with XXX. Can you fit me in on his/her schedule?

3.安排会面必备第三句：确定时间、地点

经典表达：

How about ten o’clock on Thursday morning at your office?
周四早上十点在您办公室可以吗？

举一反三：

What about this afternoon?

Would Friday morning be convenient for you?

Could we make it at four o’clock on Tuesday afternoon?

4.更改会面必备：能把会面时间推迟到明天吗？

经典表达：

Could we postpone our talk to the following day, at the same hour and the same place?
我们能把约会时间推迟到原定时间后一天，时间地点不变，可以吗？

举一反三：

We can make it some other time.

I wonder if you could change the time.

I would like to postpone the meeting until Monday afternoon, would that be convenient for you?

5.取消会面必备：抱歉，恐怕我要取消我们的约会了。

经典表达：

I must make apologies. I’m afraid I have to cancel our appointment.
抱歉，恐怕我要取消我们的约会了。

举一反三：

I have something urgent tomorrow, so the appointment will have to be cancelled.

I’m really sorry about cancelling the meeting at the last minute.

I’ll have to take a rain check. Maybe another time?

take a rain check是一个习语。Rain check原指棒球等露天球赛因下雨改期再赛时，下次入场还可使用的原票根，引申为“双方无法约定日期，改期再约”。